Developing International Exchanges
Sample exchange agreement
This page has an example of an exchange agreement for you to use as a reference when developing your own agreement. Be sure to contact OIP for valuable guidance when setting up new agreements. OIP can also provide more examples.
- Sample 1
Inter-university direct exchange agreement between University of Minnesota and University of Nantes.
Inter-university direct exchange agreement between University of Minnesota and University of Nantes
This agreement is made within the framework of the Agreement on Educational and Cultural Exchange (Fulbright Agreement) concluded between the Governments of France and of the United States of America on May 7, 1965.
Its terms have been examined and approved by the authorities concerned with the execution of such agreements in both countries.
Parties of the Agreement
The agreement has concluded between:
University of Minnesota
Department of Mechanical Engineering
Minneapolis, Minnesota 55455
represented by: President, Dr. Nils Hasselmo
and
Universite de Nantes
1. quai de tourville — 44035 Nantes Cedex
represented by: President, Mr. Serge Renaudin
It is agreed that:
Article I — Purpose — Field of Exchange — Duration
This agreement is intended to facilitate and develop between the contracting parties a program of exchanges of teachers and researchers. Periods and time of the exchange can be organized to suit the convenience of the participating institutions, but must be 3 months minimum.
Exchanges will be persued in the following field:
At the University of Minnesota Department of Mechanical Engineering, all teachers and researchers from the Department could be accepted.
The University of Nantes emphasizes mechanics but does not limit exchanges to this field.
The present agreement shall also include such cooperative operations as:
A reciprocal student exchange program including graduate and undergraduate students.
Article II — Nomination of Candidates
Each year, no later than March 1 for departures planned for the Fall Semester or Quarter, and not later than July 1 for departures for the Spring Semester or Quarter, both Universities shall have agreed upon the exchange candidates for the following year in the case of those candidates who are applying for travel funds and/or other financial assistance from the Franco-American Commission. These dates would not apply to students who do not fall in this category.
The Franco-American Commission will be immediately apprised of the names and qualifications of these candidates so that it can provide them with appropriate instructions to make formal applications for travel funds and other financial assistance as described in the article V below.
The participating institutions are responsible for the proposing of acceptable exchange candidates. These shall be of the usual standard common to Fulbright Program Grantees.
Regarding student exchanges, all candidates must meet the admission requirements of the host university.
Article III — Duties of the Exchangees
These should be determined in the course of the negotiations between the institutions concerned. Unless otherwise specified, visiting specialists will assume the same teaching and work schedules as their colleagues of equal rank in their host university.
In case of significant and undesirable disparity between the level or schedule of the duties of the representatives of both countries, the parties involved by mutual agreement, shall reduce such inequalities to an acceptable minimum.
In addition to formal obligations, exchangees, during their period of stay overseas, will make themselves available for consultation regarding the exchange plans for the following year.
Article IV — Payment of Salaries
Each participating institution will continue to furnish the usual home salary to the representative during the period of his/her service overseas. These salaries are subject to the fiscal regulations of the home country (Income Tax).
In the event that some additional salary is provided to an exchangee by the establishment of the host country, the sums involved are subject to the stipulations of a fiscal agreement entered into by the governments of France and the United States on July 28, 1967 (Publications 518-10-73-Foreign Scholars and Educational and Cultural Exchange Visitors -page 28- Articles 15-17-18). According to this agreement, exchangees are exempted from income taxes of the Host Country on salaries paid for personal services rendered for purposes of teaching and research.
Article V — Financial Assistance Provided by the Franco-American Commission for Educational Exchange (Fullbright Commission)(Travel Allowances and Salary Supplements)
Representatives of each participating institution are to apply for round trip travel allowances, provided that the exchange period is of at least 3 months duration. The allowances are accompanied by free insurance coverage against illness and accidents during the stay overseas. They are available to exchangees only, and not to members of their families.
Americans must make applications by letter before March 31 for departure in the fall Semester or quarter and before August 1 for departure in the spring semester or quarter.
These letters of application, referring to the inter-university agreement which shall have been drawn up by their home institutions, shall be sent to the: Council for International Exchange of Scholars, Eleven Dupont Circle, Washington D.C. 20036.
It is understood that the selection procedure for travel allowances is subject to the same regulations as those prevailing for the selection of other Fullbright grantees.
Participating exchangees are also eligible, in certain cases, to apply for small salary supplements which they may request at the same time as the travel allowances. These salary supplement swill be granted budget permitting, in cases where insufficient salaries would result in financial hardship in meeting living costs in the host country.
Article VI — Nondiscrimination Clause
It is the policy of the University of Minnesota to guarantee the basic rights of its students and faculty by entering into exchange agreements only with institutions whose selection procedures for participating in exchange programs are based solely on the level of ability of and quality of performance of candidates. The University of Minnesota reserves the right to terminate this agreement at any time if violations of this policy are brought to its attention and confirmed.
The University of Minnesota subscribes to a policy of equal opportunity and does not discriminate on the basis of race, sex, ethnicity, religion, or national origin. The University of Minnesota and the University of Nantes shall abide by these principles in the administration of this Agreement, and neither institution shall impose criteria for exchange of scholars or students which would violate the principles of nondiscrimination.
Article VII — Activation of the Agreement
The present agreement shall be effective as of 1991 – 1992 and shall have a total duration of 5 years. The renewing should be by approved by both the Ministry of Education and Culture and the Ministry of Foreign Affairs.
All modifications of the present text should be brought to the attention (approval for) of all parties involved.
The continuity of inter-university cooperation established by the agreement shall be assured by the participating parties, which each year, after due consultation, will select their representatives and determine their duties and period of exchange.
The present agreement shall be followed out by:
Professor Richard J. Goldstein [Signature] 7-27-92
Chairman,
University of Minnesota Department of Mechanical Engineering and:
Professeur J.P. Bardon [Signature]
Directeur, ISITEM