Arranging the Visit
Briefing the Visitor and Host
Provide the visitor with a detailed itinerary with contact information.
Include addresses and phone numbers for each appointment. The visitor may
want to follow up with further correspondence and will be grateful for the
information. Distinguish between professional and social meetings and provide
a brief sentence on the purpose of each appointment or the topics to be
discussed. (See Appendix B-1 and B-2 for sample itineraries.)
Provide U of M participants with biographical information on the visitor and indicate briefly why you have chosen them to meet with the visitor. If appropriate, make suggestions of common areas of interest. Suggested information to include:
Host Briefing Packet
- Visitor's curriculum vitae
- Background with information on visitor's relationship to the University
- Objectives of the visit
- Itinerary
- Information about escorts to and from meetings
- Cultural information about the visitor and home country (as appropriate)
Visitor Briefing Packet
- Itinerary with full information
- Organizational charts
- Specific academic information
- General University information and map
- Tourist maps of Twin Cities
- Cultural information