Arranging the Visit
Responsibilities of the Unit Coordinating the Visit
In planning the visit of an international guest, it is useful to consider how it contributes to the University's mission. The University of Minnesota's institutional and presidential priorities can guide you in hosting decisions. Consider how the following fit the mission of the international visit before deciding on the agenda for the visitor.
- Establish the visitor's itinerary in writing (see Appendix B-1 and B-2 for sample itineraries)
- Arrange for meals, special events, escorts, transportation, and perhaps housing/lodging
- Consider the responsibility for providing access to cultural and other "extra-curricular" opportunities
- Select and obtain gifts for visitors prior to arrival, when appropriate (see Considerations of the Host Department)
- Prepare briefing packets for the visitor and U of M participants (see Briefing the Visitor and Host)
- Find an interpreter and translate documents when appropriate (see Language Considerations)